Executive Council Meeting (Teleconference) - Thursday 17th May 2007

Draft Minutes

Start: 3:00 pm (UTC+10)

Present:

Apologies:

Agenda:

  1. Agenda bashing
  2. Minutes from last meeting (12 April 2007)
  3. Financial report for April 2007
  4. ICANN/NRO update
  5. KPMG fee option
  6. AOB
  7. Next meeting

  1. Agenda bashing

    • The following topic was added to the agenda:
      • None.

    2. Back to agenda

  2. Minutes from last meeting

    • The minutes from the meeting on 12 April 2007 were discussed.
    • There was a recap of the discussion from the previous meeting regarding the implications of the IPv6 HD ratio change.
    • The previous vote regarding the use of new HD-Ratio value of 0.94 in calculating fees for IPv6 address allocations was not by unanimous consent. It was proposed to suspend the previous decision and take the issue to the membership for further discussion at APNIC 24. The EC approved this proposal unanimously.
    • The minutes were approved as amended.

    3. Action ec-07-016: Secretariat to publish minutes from 12 April 2007.

    Back to agenda

  3. Financial report for April 2007

    • The financial report for April 2007 has been circulated.
    • APNIC revenues and membership growth are over budget, while expenses are being maintained below budget.
    • The exchange rate has caused a loss for April, while the year overall is still in surplus.
    • It was explained that the actual cash reserves are held in multiple funds; some of them are in AU and others are in US dollar accounts.
    • It was noted that there is sufficient AU dollars in our cash reserve to cover this year’s expenses and if the exchange rate remains unfavourable then no further conversion will be required this year.
    • It was suggested that the financial report be circulated to the APNIC EC three days in advance of the EC meeting.
    • By the end of April, APNIC had 1,430 members with 26 new members and 9 closures.
    • The EC approved the financial report.

    4. Back to agenda

  4. ICANN/NRO update

    • It has been agreed with ICANN that ICANN and the NRO will exchange letters stating the relationship and obligation between ICANN and NRO.
    • The draft letters from ICANN and NRO have been circulated. There was a discussion of some of the main issues raised by the draft.
    • The APNIC EC expressed general support for the draft subject to the inclusion of proposed recognition clauses, which will be included in the response to other RIR boards.
    • The next ICANN meeting is in Puerto Rico during June.
    • There was a discussion of the possibility of a RIR board retreat at the time of the ICANN meeting in San Juan, Puerto Rico. It was suggested that the retreat be held on 23-24 June before the ICANN meeting and APNIC EC send up to two members to Puerto Rico.

    5. Action ec-07-017: Secretariat to prepare a draft of the APNIC response to RIR boards regarding the proposed letter to ICANN and circulate to the EC

    Action ec-07-018: EC Chair to respond to the RIR board that APNIC EC support the retreat meeting and will send two members to Puerto Rico.

    Back to agenda

  5. KPMG fee option proposal

    • KPMG's proposal for the review of APNIC fee structure options has been circulated.
    • It was noted that there is a need to review the fee structure to sustain the current level of service. However, it is difficult to come up with a fee proposal from APNIC membership and EC. It was therefore suggested that APNIC employ consultants to make recommendations and arrive at a proposal in a neutral and partial way.
    • This approach was taken successfully in resolving the question of APNIC’s new location, during 1997/98.
    • It was suggested that APNIC EC meet with the KPMG consultants, so that the brief comes from the EC as representatives of the membership. The options will be presented to the members at APNIC 24 in New Delhi, and then have the alternative option for vote at APNIC 25 in Taipei.
    • It was noted that the proposed presentation date during APNIC 24 in KPMG proposal is not correct.
    • It was noted that the fee working group has made good progress and may be able to come up with a proposal.
    • The APNIC EC expressed general support for the KPMG fee option proposal.
    • It was suggested that the project is spilt into two phases, with KPMG runs a preliminary workshop with the APNIC EC to clarify the methodology and process, and the rest of the study will be refined as a result of the workshop.
    • It was suggested that the preliminary workshop be held in Singapore on either 20 or 21 June 2007.

    6. Action ec-07-019: Secretariat to advise KPMG re mistakes in the proposed schedule

    Action ec-07-020: Secretariat to advise KPMG of holding a workshop in Singapore and clarify the costs involved

    Action ec-07-021: Secretariat to confirm the date of the workshop with EC.

    Back to agenda

  6. AOB

    • Insurance levels for APNIC
      • It was agreed to increase the insurance level as recommended by Price-Waterhouse Coopers.
    • APNIC office premises
      • The construction cost estimate for a possible building has been circulated.
      • More analysis against our expected rental costs in the coming years is required for further discussion.
    • APNIC 26
      • APNIC has issued a call for proposals for organisations interested in hosting APNIC 26. The deadline for proposals is 30 June 2007.
      • It was noted that New Zealand and China will bid to host APNIC 26.
    • Thanks to Gerard Ross
      • It was noted that as Gerard Ross is leaving APNIC on 25 May 2007, this would be his last EC meeting.
      • The APNIC EC thanks Gerard Ross for his dedicated service to APNIC and wishes him the best of luck in his future endeavours.

    7. Back to agenda

  7. Next meeting

    • 12 June 2007

Meeting closed 5:00 pm (UTC+10)

Open action items

Action ec-07-016: Secretariat to publish minutes from 12 April 2007.

Action ec-07-017: Secretariat to prepare a draft of the APNIC response to RIR boards regarding the proposed letter to ICANN and circulate to the EC

Action ec-07-018: EC Chair to respond to the RIR board that APNIC EC support the retreat meeting and will send two members to Puerto Rico.

Action ec-07-019: Secretariat to advise KPMG re mistakes in the proposed schedule

Action ec-07-020: Secretariat to advise KPMG of holding a workshop in Singapore and clarify the costs involved

Action ec-07-021: Secretariat to confirm the date of the workshop with EC.