Friday 11 August 2006 - Teleconference

Minutes

Start: 11:10 am (UTC+10)

Present:

Apologies:

Agenda:

  1. Agenda bashing
  2. Minutes from last meeting (14 July 2006)
  3. Financial report for July 2006
  4. APNIC fee structure proposal
  5. ICANN/NRO status
  6. IGF update
  7. Member survey
  8. AOB
  9. Next meeting

  1. Agenda bashing

    2. The following topic was added to the agenda:

    • Proposal to host APNIC 24

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  2. Minutes from last meeting (14 July 2006)

    • The minutes from the meeting on 14 July were approved.

      • Action ec-06-015: Secretariat to publish minutes from 14 July 2006.

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  3. Financial report for July 2006

    • The financial report for July has been circulated. APNIC remains below budget on both expenses and revenue, and is showing an operating surplus for the year to date.
    • There was a question about the year-to-date interest income. It was noted this figure appears low because some investments have not yet matured.
    • There was also a discussion about the membership revenues and the effect of the exchange rate movements. It was explained that there are more members renewing later in the year, so this figure should go up slightly in the second part of the year. The reporting of this item will be reviewed before the next budget.
    • Currently, expenses are significantly below budget. There are several factors contributing to this. APNIC has been conservative with expenditure this year, but there are also major expenses which are due in the latter part of the year, including APNIC 22, ICANN fees, and others.
    • It is expected that APNIC 22 will cost approximately $100,000, including travel and accommodation.
    • It was noted that the past two budgets have produced modest operating surpluses. The budget for 2006 projected a deficit of $100,000, but it is now possible that the final result will be close to breaking even.
    • Membership growth is currently very healthy. There are many new members from Australia, India, and Bangladesh.
    • The EC approved the financial report.

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  4. APNIC fee structure proposal

    • Two fee structure proposals have been circulated. One proposes relatively minor changes to non-member fees. The other proposes more significant changes to the structure of the membership fee categories.
    • There has been one objection to the non-member fee structure proposal, specifically in that it will impose charges on historical resources and revocation of resources if the fees are not paid.
    • There was a question raised about whether the EC needed to form a position on these proposals. It was decided that the EC does not need to form a position before APNIC 22.

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  5. ICANN/NRO status

    • There are no developments on the proposed contract, which was sent to ICANN during June.
    • Ray Plzak attended the NTIA meetings on behalf of the NRO. The ICANN MoU principles were discussed and an NRO statement was read out, arguing that the ICANN MoU should not be renewed. However, all other panel members supported renewal of the ICANN MoU, with amendments.
    • Another panel discussed the sustainability of ICANN. This included discussion of voting systems and other issues of more relevance to the DNS community.
    • The reporting of the meeting has portrayed it as a milestone; however, the DoC confirmed its commitment to ICANN and its intention to maintain control of the root zone.
    • There was a lot of criticism of perceived secrecy within ICANN, especially at Board level.
    • It was noted that the IANA contract has been extended by the USG. It seems unlikely there will be any change in this arrangement.
    • There has been a discussion of instituting a new annual address consumption report format, to ease possible concerns about the proposal for IANA to make larger IPv6 allocations to the RIRs.
    • It was noted that nominations have now closed for the NC election. There are four nominations, from India, Pakistan, Korea, and Bangladesh.
    • It was noted that online voting will again be available.

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  6. IGF update

    • The IGF registration process is now open, as is the hotel registration process. It was noted that it will be necessary to make early hotel bookings.
    • There will be a joint seminar session with ISOC and ICANN. APNIC will participate in that seminar from a development perspective. This seminar will not be considering IP addressing policy, which is not currently on the IGF agenda.
    • In December, the ITU Telecom World event will be held in Hong Kong. APNIC will participate in that with other organisations to host the Internet Pavilion at that event.
    • There was a general discussion about the RIR's level of participation at the IGF.

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  7. Member survey

    • John Earls from KPMG has been approached about the possibility of preparing a new APNIC member survey. He is now preparing a proposal for a survey. This would be lighter than the previous surveys. It would not involve any travel on the consultant's part as it would be done by email.
    • The consultant has also been asked to prepare a summary of the results, Secretariat responses, and outstanding actions from the previous surveys.
    • The Secretariat will circulate that report to the EC when it is completed.
    • It is proposed to conduct the new survey later this year and make the results available at APNIC 23 (March 2007).
    • It was noted that it is important to establish a routine of performing these surveys every two to three years.

      Action ec-06-016: Secretariat to circulate survey proposal and report of results from previous surveys.

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  8. AOB

    9. Proposal to host APNIC 24

    • There has been one proposal for APNIC 24, from ISPAI in India. The proposal is to host APNIC 24 and SANOG 10 together, during September 2007.
    • The Secretariat has recently produced a summary of the proposal which was circulated to the EC.
    • Although the two meetings would be held back-to-back, there will be coordination on content, relying on the good relationship between APNIC and SANOG.
    • The proposed venue is the Intercontinental in New Delhi, which is suitable, though expensive.
    • It was noted that APNIC and SANOG can coordinate a joint fellowship program.
    • ISPAI is considered to be competent and sufficiently resourced to organise such an event.
    • ISPAI can support visa and transportation logistics.
    • New Delhi is considered to be one of the safest cities in India; however, there would still be a need to monitor security arrangements.
    • There are some outstanding issues in relation to the costs, to be negotiated.
    • A meeting in India would attract a lot of people who have never been to APNIC meetings in the past.
    • It is expected that the total expense of the meeting would be within the normal range of APNIC meeting expenses.
    • The EC will not be asked to approve the proposal until the next EC meeting in TW at APNIC 22.
    • There was a suggestion to invite the ISPAI representatives to APNIC 22.
    • Again, it was noted that any approval of the proposal would be subject to ongoing monitoring of security.
    • It was noted that ISPAI operates the .IN registry and the NIXI. They also have government support.
    • There was a general discussion of the cost of hotels in India and of possible alternative venues.
    • There were comments supporting this proposal and New Delhi as an appropriate location.

      Action ec-06-017: Secretariat to invite the ISPAI representatives to APNIC 22.

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  9. Next meeting

    • 5 September 2006, during APNIC 24 in Taiwan.

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Meeting closed 12:40 pm (UTC+10)

Open action items

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